The hottest Meetings Substack posts right now

And their main takeaways
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Top Business Topics

#2: Should you be in this meeting?

Become a Senior Engineer • 0 implied HN points • 27 Dec 23
🕹 Technology Meetings
  1. Meetings can be time-consuming, impacting an engineer's core work. Attend only the valuable ones to maximize time and productivity.
  2. Make sure your presence in a meeting is worthwhile by aiming to learn something, teach something, or make a decision.
  3. It's okay to decline a meeting if it doesn't align with your priorities or if you don't see its value. Don't attend out of obligation.

Meeting Free Days 📅

PeopleStorming • 0 implied HN points • 16 Feb 22
💼 Business Meetings
  1. Setting aside meeting-free days can help create mental space for exploration and focus.
  2. Consider important factors when implementing meeting-free days such as timing, participants, and impact on essential meetings.
  3. Simply having meeting-free days may not solve the root cause of excessive meetings, so it's essential to address the reasons behind meeting overload.

Let's Sync On Async Meetings 🤝

PeopleStorming • 0 implied HN points • 18 May 21
🕹 Technology Meetings
  1. Acape.la is a new async meetings tool that allows participants to contribute at their convenience using various forms of messaging.
  2. Having control over when and how you participate in conversations leads to increased productivity, like carving out uninterrupted time for deep work.
  3. Embracing asynchronous communication for meetings challenges traditional approaches and prompts consideration of other collaboration tools like email and chat for more efficient communication.

Get back precious time spent on useless meetings ⏰

PeopleStorming • 0 implied HN points • 19 Jan 21
💼 Business Meetings
  1. Reduce unnecessary meetings by declaring a meeting moratorium for a week to provide time for emails, documents, and thinking.
  2. Ensure meetings have clear purposes and success criteria to avoid wasted time and aimless discussions.
  3. Avoid meetings that could have been emails by considering simpler, more efficient communication methods.

The Decline Button Is Feedback

PeopleStorming • 0 implied HN points • 22 Dec 20
💼 Business Meetings
  1. Hitting the decline button on meeting invites is a form of feedback.
  2. Setting good boundaries is important for well-being, especially during the holiday season.
  3. Offering feedback with kindness helps colleagues better understand and respect your boundaries.
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Facilitation Q&A

PeopleStorming • 0 implied HN points • 20 Oct 20
🚌 Education Meetings
  1. Facilitation Week is a time for facilitators to celebrate and promote their craft worldwide.
  2. When dealing with quiet individuals in meetings, it's important to consider their value in listening, the source of their fear, and if there are tools to help them feel safer.
  3. Changing old school meeting cultures of large meetings and decisions by committee requires resetting the culture to one of clear accountability, having well-paced meetings with accountable facilitators, and clearly assigning decision accountability before discussions.

Freshen Up Your Meetings - Virtual Lean Coffee ☕

PeopleStorming • 0 implied HN points • 14 Jul 20
💼 Business Meetings
  1. Virtual meetings can be made more effective by using a structured and democratic discussion format like Lean Coffee.
  2. A structured meeting format can help teams focus discussions, make deliberate choices on time allocation, and keep conversations relevant.
  3. Implementing a timer can ensure discussions remain concise, preventing irrelevant digressions and prompting self-awareness.

Record items to build routines

Venture Prose • 0 implied HN points • 11 Nov 19
🕹 Technology Meetings
  1. Recording meetings & readings can help build routines and sustainable habits.
  2. Automatically saving recordings of meetings and readings can help in managing tasks efficiently, reducing backlogs.
  3. Additional tips like using Google Calendar for default app, saving tweets in Pocket, and setting Kindle app on home screen can enhance productivity in managing meetings & readings.

Best Practices for Board Meetings

Venture Prose • 0 implied HN points • 18 Sep 18
💼 Business Meetings
  1. Founders should send a pre-read to investors before board meetings for discussion and to focus on the most challenging topics on the meeting day.
  2. The board meeting dynamic is crucial and should be led effectively by the chairman or CEO.
  3. After board meetings, debriefing, aligning on conclusions, priorities, and providing clear feedback to founders are essential for driving actionable outcomes and improving meeting effectiveness.

RDEL #39: How can teams resolve video meeting fatigue?

Research-Driven Engineering Leadership • 0 implied HN points • 22 Apr 24
🕹 Technology Meetings
  1. Video meeting fatigue can occur due to staring at screens, missing body language, and other factors.
  2. Research shows strategies like pole switching in social encounters, choosing one pole over another, and bringing poles together can help teams resolve video meeting fatigue.
  3. To tackle video fatigue, consider dynamics beyond meetings, know when formats should be virtual or in-person, and aim for a balance in social encounters.

We suck at meetings

realkinetic • 0 implied HN points • 10 Nov 20
💼 Business Meetings
  1. Meetings are often poorly run and not very productive, even though they are important for collaboration and decision-making.
  2. There is a lack of structured approach to meetings and they can be a significant expense for businesses, despite not being taught formally in schools.
  3. Assigning different roles in meetings can help improve their effectiveness, but many struggle to extract and deliver value in meetings due to their scattered nature.

Exercising my puny process muscle

Tribal Knowledge • 0 implied HN points • 15 Mar 24
💼 Business Meetings
  1. Process management is crucial, even though it might feel burdensome at times.
  2. Understanding that process is about people and clear communication is essential for successful collaboration.
  3. Improving involves getting organized, documenting important information, and embracing the necessary maintenance tasks, even if they seem tedious.

Friday Thread #03: Running Meetings People Love

Ruben Ugarte's Growth Needle™ • 0 implied HN points • 28 Jun 24
💼 Business Meetings
  1. Use Decision Agendas to make sure your meetings stay on track and get everything done. This helps keep everyone focused.
  2. Parking Lots are great for managing people who tend to ramble. You can set aside their topics for later, so meetings stay efficient.
  3. Try using Offline Context instead of endless PowerPoint slides to keep people engaged. This can save time and make the meeting more productive.

4 GOLDEN RULES for Effective Meeting

Better Engineers • 0 implied HN points • 09 Mar 24
💼 Business Meetings
  1. For effective meetings, keep the group small enough that two pizzas can feed everyone. This helps everyone communicate better.
  2. Always have an empty chair in meetings to represent the customer. It reminds everyone that the focus should be on improving the customer experience.
  3. Use detailed memos instead of PowerPoint presentations to share information. This ensures everyone has all the necessary context upfront.

Effective Staff Meetings for Engineering Managers of Managers

The Healthy Engineering Leader • 0 implied HN points • 07 Aug 23
💼 Business Meetings
  1. Transitioning to managing other managers is a key step in an engineering career. It's important to adapt to this new role for growth and success.
  2. Establishing a weekly staff meeting is crucial for communication. It helps keep everyone on the same page and fosters collaboration among teams.
  3. Effective meetings should have clear goals and agendas. This ensures that everyone's time is used wisely and discussions are productive.