The hottest Meetings Substack posts right now

And their main takeaways
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Top Business Topics

You just don't understand

Respectful Leadership • 326 implied HN points • 23 Jan 26
💼 Business Meetings
  1. People can seem to be talking to each other while actually talking to different people, so their words line up but there’s no real understanding.
  2. Meetings can create a false sense of agreement when participants use the same words but mean different things.
  3. Superficial or misaligned communication leads to awkward, partial results and leaves people frustrated.

Make it simple

Venture Prose • 519 implied HN points • 04 Feb 24
💼 Business Meetings
  1. Efficiency comes from making every minute more valuable, intentional, and concrete.
  2. Being intentional about how you spend time, both in quantity and quality, can make you more present and purposeful.
  3. Simplicity is key - from making a good first impression in 1 minute to keeping meetings concise and effective.

Meetings Are A Huge Drag

Points And Figures • 426 implied HN points • 25 Jun 25
💼 Business Meetings
  1. Many people spend too much time in meetings, which takes away from productive work. It can be frustrating when meetings don't lead to real progress.
  2. Current meeting technology often just records discussions and doesn't improve how meetings run. This can lead to unproductive outcomes.
  3. Better meeting preparation can make meetings more effective, and new tools are being created to help automate this process. This can help reduce waste and improve productivity.

A Test of Trouble

Timeless & Timely • 275 implied HN points • 19 Jan 24
📚 Literature Meetings
  1. Time is perceived as a great healer, but it is our actions that truly heal us.
  2. The traditional work schedule is changing, with concepts like the four-day workweek gaining traction.
  3. Productivity is not necessarily tied to synchronous communication like meetings; asynchronous work is becoming more common.
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The Most Important Meeting of Your Year

DruGroup • 79 implied HN points • 14 May 24
💼 Business Meetings
  1. The nominating committee is super important because it decides who will lead in the future. The people you choose will shape the agenda and priorities for your group.
  2. Having a diverse group of nominees is crucial. It helps ensure that the leadership reflects different backgrounds and perspectives, making the organization stronger.
  3. Leading a nominating committee well can make a big impact. If you prepare properly and focus on the right issues, you'll set your organization up for success for a long time.

Transforming Meetings & Management, The New Bit Set By Apple For The Immersive Era, & The Great Refactor Of Creativity

Implications, by Scott Belsky • 373 implied HN points • 06 Jun 23
🕹 Technology Meetings
  1. Meetings and management will be reimagined with AI-driven efficiency and productivity, creating 'intelligent organizations'.
  2. Apple's VisionOS sets a new standard for immersive experiences with gestures, virtual representation, and advanced technology.
  3. Generative AI technology will revolutionize creativity by reducing mundane tasks, shifting processes, increasing possibilities, and making tools more accessible for all.

Far From Me

The Weasel Speaks • 117 implied HN points • 21 Jan 24
💼 Business Meetings
  1. Remote work changes the nature of work and priorities, leading to valuable outcomes.
  2. The pandemic shifted organizations to remote work, increasing productivity with location-neutral setups.
  3. Managing remote teams requires different strategies and a focus on communication and collaboration.

🐿️ The You Phone - The Insanely Profitable Tech Newsletter

Squirrel Squadron Substack • 3 implied HN points • 06 Feb 26
💼 Business Meetings
  1. Be easily reachable by phone and encourage spontaneous calls, because quick, real-time advice at the moment it's needed often saves hours of follow-up work.
  2. Most people avoid ringing others and hide behind email and scheduling, but short phone calls can untangle complex issues far faster than long email threads or repeated meetings.
  3. Use voicemail and simple boundaries to protect deep work while staying available, and consider phone-first habits—like an All-Phone-Calls Day—to speed decisions and collaboration.

Timeless

The Weasel Speaks • 98 implied HN points • 18 Jun 23
💼 Business Meetings
  1. Meetings should focus on communication needs like information sharing, questions, and discussions.
  2. Prioritize outcomes over rigid agendas for more effective meetings.
  3. Evaluate the necessity of meetings by questioning the clarity of outcomes and preparation, ensuring they are truly beneficial.

Driving Extreme Clarity

Perspectives • 7 implied HN points • 11 Dec 25
💼 Business Meetings
  1. Prefer a clear no to a messy yes because vague agreements hide real disagreements and cause wasted work later.
  2. Prioritize by force-ranking hard choices; if prioritization doesn’t feel painful, you aren’t prioritizing clearly enough.
  3. Capture decisions in writing (prework, live notes, restatements, and a running alignment document) so alignment lasts and people can act confidently.

Samsung's AI-Powered Surprise!

aidaily • 39 implied HN points • 04 Jan 24
🕹 Technology Meetings
  1. Samsung is introducing their new Galaxy S24 Series powered by AI.
  2. Nikon, Sony, and Canon are fighting AI-generated fakes with new camera tech.
  3. Figma has launched FigJam AI tools for better creative meetings.

Smaller meetings are more productive than larger meetings

Respectful Leadership • 54 implied HN points • 25 Jan 25
💼 Business Meetings
  1. Smaller meetings are better than larger ones because they keep people engaged. In big meetings, many attendees often feel bored or have nothing to contribute.
  2. You should only invite the people who are essential for the meeting. This helps everyone stay focused and avoid distractions from their actual work.
  3. Frequent large meetings can waste a lot of time. It's more effective to communicate via email or messages for announcements instead of gathering everyone together unnecessarily.

Thayer Method

Fish Food for Thought • 21 implied HN points • 02 Jul 25
💼 Business Meetings
  1. Many meetings today still follow an old format where one person speaks and everyone else listens. This makes it hard for everyone to share their ideas and really engage in the discussion.
  2. The Thayer Method encourages preparation and active participation from everyone involved. This way, meetings become more about solving problems together rather than just receiving information.
  3. Alternatives to traditional meetings, like sending materials ahead of time and letting people reflect before discussions, can lead to deeper conversations and better decision-making.

Rethinking Meetings.

The Future Does Not Fit In The Containers Of The Past • 46 implied HN points • 12 Jan 25
💼 Business Meetings
  1. Meetings should focus on giving rather than just taking. When we approach meetings with a giving mindset, everyone benefits more.
  2. Generosity, empathy, and energy are key to better meetings. By being generous with our knowledge and understanding others' perspectives, we create a positive atmosphere.
  3. End meetings with clarity and a plan. It's important that everyone knows the next steps and feels motivated to take them.

RDEL #26: What are the top challenges with meetings for globally distributed teams?

Research-Driven Engineering Leadership • 19 implied HN points • 22 Jan 24
🕹 Technology Meetings
  1. Distributed teams spend somewhat more time in meetings per day than co-located teams, even though they attend the same number of scheduled meetings on average.
  2. The number of participants in a meeting can affect its perceived value, with distributed teams typically having larger meetings than co-located teams.
  3. In globally distributed teams, top challenges with meetings include low availability of key people in far-shore projects, missing meeting facilitation in virtual meetings, and lack of organizational support for unscheduled meetings.

OpenAI's $$$ Peace Offering..

aidaily • 19 implied HN points • 08 Jan 24
🕹 Technology Meetings
  1. OpenAI is offering money to publishers like the New York Times to use their news content for AI bots.
  2. Bill Ackman suggests using AI to detect plagiarism at top universities like MIT and Harvard.
  3. Figma introduces AI tools to improve meetings, providing creative suggestions and enhancing productivity.

Are culture change programs really destined to fail?

Make Work Better • 98 implied HN points • 28 Feb 24
💼 Business Meetings
  1. The belief that 70% of culture change programs fail is not supported by valid evidence, so there is hope to succeed with your own initiative.
  2. Deutsche Bank implemented a unique policy to ban Fridays at home followed by Mondays due to concerns about office efficiency.
  3. Culture within a workplace starts with the people and their behaviors, and sometimes addressing cultural issues may involve removing individuals who do not align with the desired culture.

Meetings

Splattern • 19 implied HN points • 20 Sep 23
💼 Business Meetings
  1. Meetings often lack a clear agenda and can derail into side discussions, making them less efficient. It's important to have a structured plan to keep everyone focused.
  2. Bringing together different team representatives in a meeting can be beneficial for making well-rounded decisions. However, managing all these perspectives can be challenging.
  3. Taking the time to communicate effectively and set clear expectations can help ensure that meetings achieve their goals without running over time.

Chinese, U.S. Readouts of Qin-Blinken meeting in Beijing

Pekingnology • 60 implied HN points • 18 Jun 23
🌍 World Politics Meetings
  1. The meeting between Chinese and U.S. officials in Beijing emphasized the importance of open communication to stabilize their relationship.
  2. China highlighted the need for the U.S. to respect its core interests, especially regarding the Taiwan issue.
  3. Both sides agreed to continue high-level exchanges, maintain dialogue, and work towards stabilizing China-U.S. relations.

Nine rules for effective meetings

A Bit Gamey • 6 implied HN points • 15 Dec 24
💼 Business Meetings
  1. Every meeting should have a clear leader and a specific purpose. This helps everyone know what to focus on and what to achieve.
  2. It's important to keep everyone involved in the discussion, but also to stay on topic. This means selecting participants carefully and using tools to stay organized.
  3. Conclude meetings with clear actions and responsibilities. This ensures that everyone knows what they need to do next and helps keep things moving forward.

If You’re Running Every Meeting, You’re Failing Your Team

The Software Engineering Times • 1 implied HN point • 14 Jul 25
💼 Business Meetings
  1. If you're always running the meetings, it shows you might not trust your team to handle things. Good managers allow others to lead to help them grow.
  2. Letting your team lead meetings is a great way to coach them. Afterward, talk about what went well and what could be improved.
  3. Sometimes, wanting to control every meeting is more about ego than anything else. To build a strong team, you need to let go and support them instead.

Tippets #182

Tippets by Taps • 10 implied HN points • 15 Jul 23
💼 Business Meetings
  1. Shopify uses a cost calculator to measure meeting expenses and try to reduce unnecessary ones.
  2. Doing hard things is important as it proves your ability to tackle challenges and boosts self-esteem.
  3. People with secure attachment traits tend to be better at making and keeping friends, and also have better mental health and overall well-being.

How I use AI in my daily life (Part 1)

Year 2049 • 4 implied HN points • 23 Feb 24
🕹 Technology Meetings
  1. New AI tools are constantly emerging, making it challenging to keep up with all of them
  2. Tools like Readwise, Otter.ai, and Notion AI have been valuable in saving time and enhancing productivity in daily tasks
  3. Unique features in these tools, like AI summarization, transcription capabilities, and enhanced content creation options, provide practical benefits for personal and professional use

Tiered Availability Review

software + caffeine = blog • 1 HN point • 17 Feb 23
🕹 Technology Meetings
  1. Having regular forums within your engineering organization is crucial for driving accountability for availability.
  2. Different levels of availability reviews cater to specific audiences and purposes, from individual engineering teams to executives.
  3. Building momentum for these forums requires buy-in from engineering teams, executives, and directors, and it's essential for sustaining the process.

Great managers are made, not born

Technicality • 1 HN point • 15 Mar 23
💼 Business Meetings
  1. Great managers build trust by being vulnerable and prepared for 1:1s
  2. Great managers give feedback that inspires change, sets clear expectations, and is specific
  3. Great managers run effective meetings with clear outcomes and focus on decision-making, sharing information, providing feedback, generating ideas, and strengthening relationships

How To Run Great Board Meetings

Venture Prose • 19 implied HN points • 28 Jan 17
💼 Business Meetings
  1. It's crucial for board meetings to have relevant, accurate, and well-mastered information and data to facilitate effective discussions and decision-making.
  2. Board meetings should not just be casual check-ins, but rather off-site retreats emphasizing past, present, and future strategic matters and decisions.
  3. Founders should send board packs in advance, encourage preliminary quality work from all attendees, and set a pattern of understanding to ensure productive and efficient board meetings.

Build in Breaks

Patrick Auld: It Depends • 1 HN point • 07 Jun 23
💼 Business Meetings
  1. Consider starting meetings five minutes later to allow for breaks and improve productivity.
  2. Taking short breaks during the day can provide mental and emotional reset for better focus.
  3. Building in breaks shows empathy for coworkers and can lead to a positive change in team productivity.

Small steps towards getting rid of meetings

Maximum Tinkering • 0 implied HN points • 22 Aug 23
🕹 Technology Meetings
  1. Meetings are common but often inefficient, costing organizations time and money.
  2. Alternative solutions like automated information sharing can help reduce unnecessary meetings.
  3. Using AI for idea generation can generate a quantity of ideas quickly and cheaply, potentially sparking human creativity.

Running Post-Mortems

Certo Modo • 0 implied HN points • 23 May 23
🕹 Technology Meetings
  1. Post-mortems are crucial for teams to learn from failure and improve systems.
  2. Scheduling recurring post-mortem meetings helps in consistent learning and fostering a culture of continuous improvement.
  3. Selecting a capable moderator and presenter, preparing for the meeting, facilitating discussions, and following up on action items are key responsibilities for successful post-mortems.

The Power of Velocity

Build To Scale • 0 implied HN points • 18 Aug 23
💼 Business Meetings
  1. Moving fast is crucial for startups to maintain a competitive edge over larger companies.
  2. Empower your team to make decisions quickly to prevent bureaucracy from slowing down progress.
  3. Cut unnecessary meetings and processes to maintain speed as a competitive advantage.